Purchase Order Template
Create and print professional purchase orders
From (Your Company)
To (Vendor)
Line Items
#1
$0.00
PURCHASE ORDER
PO-001 - 2026-01-07
FROM:
[Your Company]
[Address]
TO:
[Vendor Name]
[Address]
| # | Description | Qty | Unit Price | Total |
|---|---|---|---|---|
| 1 | — | 1 | $0.00 | $0.00 |
| Subtotal: | $0.00 | |||
| TOTAL: | $0.00 | |||
This is a legally binding purchase order. Please confirm receipt and expected delivery date.
Using Purchase Orders
What is a Purchase Order?
A purchase order (PO) is a commercial document issued by a buyer to a seller, indicating the products, quantities, and agreed prices. It becomes legally binding once accepted by the vendor.
Key Components
- PO Number: Unique identifier for tracking and reference
- Buyer Information: Your company details
- Vendor Information: Supplier/seller details
- Line Items: Products/services with quantities and prices
- Terms: Payment terms, delivery date, shipping instructions
Best Practices
- Use sequential PO numbers for easy tracking
- Be specific with item descriptions and specifications
- Include delivery dates and shipping instructions
- Keep copies for your records and accounting
- Get vendor confirmation before considering it final
- Match PO with invoices when goods are received
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